In the aftermath of global inflation and economic disruptions, many entrepreneurs are re-evaluating where to launch new businesses. Ontario, Canada’s economic powerhouse, continues to be one of the most attractive places to register a company in ontario in 2025.
With a strong regulatory framework and various government incentives, the province offers a stable and supportive environment for businesses looking to expansion or setup in Ontario after inflation.
Business Structures in Ontario
Before registering, must choose the most suitable legal structure for business. In Ontario, the main types of business entities include:
- Sole Proprietorship
- Partnership
- Corporation
Each structure has implications on liability, taxes, and how much control you retain. For long-term scalability and credibility, most entrepreneurs choose to incorporate.
How to register Business in Ontario
1. Choose and Search for a Business Name
The business name must be unique and not conflict with any existing names or trademarks. You can conduct preliminary name search using NUANS (Newly Upgraded Automated Name Search) system.
Or if planning to incorporate, NUANS report is mandatory and must be obtained within 90 days prior to registration.
For numbered corporations, a name search is not required.
2. Register Through the Ontario Business Registry
As of 2025, Ontario requires all new business registrations to be completed online through the Ontario Business Registry (OBR). The process is fast, efficient, and accessible 24/7.
To register business:
- Visit Ontario Business Registry online portal.
- Select the type of business structure.
- Enter business name, contact details, and ownership information.
- Upload NUANS report if incorporating business.
- Pay applicable fees using debit/credit card.
Fees in 2025:
- Sole Proprietorship or General Partnership: Approximately CAD $60 - $80.
- Corporation: CAD $300 - $360 (plus NUANS report, typically CAD $13- $25).
Upon successful submission, you will receive a Business Identification Number (BIN) and a Master Business Licence (for sole proprietorships and partnerships) or Articles of Incorporation (for corporations).
3. Register for Federal Programs and Tax Accounts
After registering company in Ontario, the next step is to register for applicable federal programs using Canada Revenue Agency’s (CRA) Business Registration Online (BRO) service.
Depending on your business activity, you may need to set up:
- GST/HST account
- Payroll deductions account
- Import/export account
- Corporate income tax account (for corporations)
Registering for these accounts ensures you're tax-compliant and eligible for applicable credits, deductions, and programs.
4. Obtain Business Licences and Permits
Some business types require additional provincial, municipal, or federal licences and permits. This depends on the industry, location, and services offered.
For example:
- Food businesses may need public health inspections.
- Contractors may require trade licences.
- Home-based businesses might need zoning clearance from local municipalities.
The BizPal tool provided by the Government of Canada is a useful resource to determine which permits apply to your specific business.
5. Set Up Your Business Banking and Insurance
With your business officially registered, it’s time to open a corporate bank account. Most banks in Ontario require:
- Business registration documents (Articles of Incorporation or Master Business Licence)
- Business Identification Number (BIN)
- Two pieces of personal identification
You should also obtain adequate insurance coverage, which may include:
- Commercial general liability insurance
- Professional liability insurance
- Property and equipment insurance
Having insurance is essential for protecting against potential risks and is often required when signing contracts or renting space.
6. Explore Incentives and Funding Opportunities
To support recovery after inflation and trade disruptions, Ontario and federal governments are offering several grants and incentives in 2025:
- Ontario Made Manufacturing Investment Tax Credit (OMMITC): 15% refundable credit for manufacturing investments.
- WSIB Premium Reductions: Billions in premium relief and rebates to help reduce business operating costs.
- Start-up and innovation grants through regional development agencies.
- Futurpreneur Canada: Support for entrepreneurs aged 18–39 including mentorship and low-interest loans.
Exploring these programs can significantly reduce initial costs and help you scale quickly.
3 Best Company Registration Service Providers in Ontario
Choose the right service provider will simplify entire registration process, ensure compliance, and save alot of time.
Here are three of the most reliable and well regarded business registration service providers in Ontario:
1. Bestax Accountants
Bestax offers company registration and tax advisory services for startups, SMEs, and international entrepreneurs. With an international footprint across UAE and Canada, Bestax supports clients through every stage of business setup from entity selection and incorporation to CRA registration and ongoing compliance.
Their transparent approach and multilingual support make them best reliable choice for both local and overseas founders looking to establish business in Ontario.
2. Ownr
Ownr is a digital platform that allows entrepreneurs and help register and manage businesses entirely online. It offers incorporation packages, name searches, document templates, and legal compliance tools. Its have user friendly interface is ideal for tech savvy founders and small business owners who are looking for a fast, do it yourself option.
3. Corporations Canada (via OBR)
For those preferring a direct, government-handled approach, registering through Ontario Business Registry (OBR) is secure option. While it requires bit more manual effort and understanding of compliance requirements, it offers a cost effective and official route for incorporation and business setup.
Final Thoughts
Despite the global uncertainty, Ontario remains a stable and best option for entrepreneur because of friendly jurisdiction, to start and grow business in 2025. With digital first registration system, tax incentives, skilled workforce, and supportive infrastructure, the province is positioned itself as leader in economic recovery and innovation.
Registering a company in Ontario is no longer lengthy and hectic process. It is fast, transparent, and integrated across provincial and federal platforms which makes it easy for entrepreneurs to focus on building and scaling their business ventures.
Whether you are a local resident or a foreign entrepreneur, Ontario offers safe and scalable gateway to Canadian and global market.
