CHANDIGARH: With the Chandigarh Housing Board (CHB) being the first among boards, corporations and departments in the UT to fully implement the e-office module in all its departments, the UT administration has asked different department heads to follow its model.
Sources said some of the departments were facing problem in implementation of the e-office and were asked to follow the CHB model with the assistance of National Informatics Centre (NIC). A senior CHB official said that the board in the starting of this year had switched over to e-office to avoid physical movement of files. Now, almost all files are moving digitally and the system of physical movement of files has been done away with. The official can withdraw the e-movement of file only up to next level and that too with reason, but if the file movement passed next level, then the official will have to submit a detailed explanation of his step. The move has resulted in transparency in the daily functioning of CHB, he added.
Except some unavoidable reasons, no file moved physically, he said, adding that all official noting was done online only.
Initially, the board had implemented the e-office module in the administrative, legal branch and computer section. Later, other remaining branches, sections and wings were covered under the programme, he added. Now, a ‘Dak’, application or an official order received at the reception, is scanned to convert it into ‘e-Dak’. The reception then forwards the ‘e-Dak’ to the official concerned through the e-office module.
